New Practice Setup
Launch Your Medical Practice with a Billing Foundation That Works From Day One
Starting a new medical practice is one of the most rewarding and most overwhelming decisions a physician makes. Between licensing, facility setup, hiring, and clinical operations, billing infrastructure is often the last thing on the list - and the most expensive thing to get wrong.
B3CARE specializes in end-to-end new practice setup. We build your billing operations before you see your first patient, so you are not scrambling for revenue weeks after opening day.
Launch-Ready RCM
Credentialing, billing setup, EHR configuration, fee schedules, and staff workflows aligned before opening day.
90-120
Days before launch to start setup
8
Core launch workflow steps
30
Days of soft-launch claim review
What's Included
B3CARE builds the billing infrastructure before your first appointment.
New practice setup is not just filing a few applications. It is the operating system for how your practice verifies coverage, captures charges, submits claims, posts payments, and follows up on every dollar.
Tax ID and NPI registration assistance
Type 1 and Type 2 NPI enrollment guidance, Group Tax ID coordination, and setup checkpoints.
Medicare and Medicaid enrollment
PECOS enrollment, reassignment of benefits, documentation review, and revalidation planning.
Commercial payer credentialing
Applications to priority commercial carriers in your market with ongoing status tracking.
CAQH ProView profile management
Profile creation, attestation support, payer-ready documentation, and maintenance workflows.
EHR and practice management configuration
Billing module setup, claim settings, payer profiles, fee schedules, and specialty-specific templates.
Fee schedule analysis
Benchmark your rates against Medicare and regional payer patterns before your first claim goes out.
Charge master creation
Custom superbill, charge capture workflow, service code set, and modifier-ready billing structure.
Billing policies and procedures
Payer-specific protocols, documentation checkpoints, and compliance-minded operating procedures.
Staff training
Front desk and clinical staff orientation for eligibility, intake, charge capture, and handoffs.
Soft launch billing audit
First-month claim review to catch setup issues before errors compound into denials and AR.
Why Launch Setup Matters
Credentialing delays are the fastest way to turn opening month into unpaid AR.
Credentialing delays are the #1 reason new practices generate less revenue in their first 6 months than they should. Without proper payer enrollment, your claims go unpaid - even if the services were perfectly documented and coded.
B3CARE starts credentialing applications 90 days before your target open date whenever possible, so you hit the ground running with billing workflows, payer enrollment, and front desk controls already in motion.
Launch Risk Snapshot
Unfinished payer enrollment
Incorrect claim settings inside the EHR
Missing fee schedules or underpriced services
Front desk eligibility gaps
Charge capture and modifier errors
Launch Timeline
A new practice billing launch works best when the clock starts before the doors open.
Top-performing practice launches treat credentialing, billing system setup, front desk training, and claim testing as one connected workflow. B3CARE keeps those moving together.
120-90 days out
Credentialing and payer plan
Confirm Tax ID, NPI structure, CAQH readiness, target payers, Medicare enrollment needs, and launch timeline.
90-60 days out
Applications and system build
Submit payer applications, configure EHR/PM billing settings, build payer profiles, and prepare fee schedules.
60-30 days out
Workflow and staff readiness
Train front desk and clinical teams on eligibility, authorizations, demographic capture, charge capture, and claim handoffs.
Opening month
Claim testing and soft launch
Review early claims, rejections, denials, payment posting, and payer responses before small errors become aging AR.
What This Prevents
Out-of-network claim surprises
Missing group credentialing
Underpriced fee schedules
Eligibility and intake errors
Unworked early denials
Step-by-Step Launch Process
Our new practice setup process
Each step is designed to reduce launch friction, prevent avoidable denials, and move your practice from setup into stable billing operations.
Discovery call
Understand your specialty, location, target payer mix, launch timeline, staffing model, and EHR plans.
Entity setup
Coordinate the billing identity foundation: NPI, Tax ID, group setup, and required provider records.
Payer enrollment
Start Medicare, Medicaid, and commercial payer applications with the highest-priority networks first.
EHR/PM setup
Configure your chosen system around specialty billing needs, payer rules, claim settings, and workflows.
Charge master build
Create fee schedules, service codes, superbills, and charge capture rules aligned to your specialty.
Staff training
Train front desk and clinical teams on eligibility verification, intake details, and charge handoffs.
Soft launch review
Audit the first 30 days of claims, identify setup errors, and tune configurations quickly.
Ongoing RCM management
Transition into full-service billing, denial management, AR follow-up, and performance reporting.
Pain Points We Solve
New practices do not need to learn billing mistakes the expensive way.
"We opened and our claims came back denied because our credentialing wasn't finished."
B3CARE starts credentialing 60-90 days before your opening date and tracks payer application milestones before launch.
"We didn't know what fee schedule to use and undercharged for months."
B3CARE benchmarks your fees against Medicare, payer contracts, and regional reimbursement patterns to protect revenue from day one.
"Our EHR billing module was never set up correctly."
B3CARE configures billing settings, payer profiles, charge workflows, and claim testing before you go live.
Connected Services
Build the launch foundation, then keep the revenue cycle moving.
Launch FAQs
Questions providers ask before opening.
How early should I start the billing setup process for a new practice?+
Ideally, 90-120 days before your planned opening date. Payer credentialing alone can take 60-90 days for commercial carriers, and PECOS Medicare enrollment requires additional processing time. Starting early ensures you can bill from day one.
Can I bill under another physician's NPI while my credentialing is processing?+
In some circumstances, yes - using a shared billing arrangement with a supervising, already-credentialed provider. The rules vary by payer and specialty. B3CARE can assess your specific situation and identify provisional billing options that comply with payer policies.
Planning to Open a New Practice?
Let's build your billing right before opening day.
B3CARE can map your launch timeline, identify credentialing risks, and build a practical billing setup plan around your specialty and payer mix.